Austin Dental Plus Privacy Policy

Updated last Sept 24th 2025 –
© Austin Dental Plus

Who we are

Our website address is: https://AustinDentalPlusNY.com

We do not sell, share, trade or distribute our collected data, your data or any incoming data in any way shape or form. Our customers privacy is our top priority and this website is used exclusively for company information and marketing purposes for the dental practice.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection through automated software for comment display purposes only.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website through the contact form or any other means, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

Mobile Text Based Marketing Policy

We do not share your data with any third party companies whatsoever unless it is for our own marketing or branding purposes only. As a part of our company marketing, we may use text based marketing strategies. Please note that texting opt-out instructions are always provide. We do not share contact information with third parties for marketing purposes. Mobile information will not be shared with third parties/affiliates for marketing/promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties. As it is customary, if you wish to be removed from receiving future communications, you can opt out by texting STOP or re-subscribe at any time, based on your preference.

How long we retain your data

If you leave a comment or opt-in for text based communication, the comment and or data transmission you provide and its metadata are retained indefinitely, unless otherwise requested by the customer. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue as well as communicate company relevant marketing and communications we deem necessary for your best experience with us.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes. Please send those emails to our web admin or use the contact form on our contact page.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Contact Information

If you have any questions or concerns about this Privacy Policy or our practices regarding your personal data, you may contact us at:

Austin Dental Plus
11074 Queens Blvd, Forest Hills, NY 11375
Phone: (718) 544-5055
Email: [Insert your official privacy / support email address]

Additional Information

We may update this Privacy Policy from time to time. When we do, we will post the revised version on this website, together with the date of the latest revision. We encourage you to review this policy regularly.

You are not required to provide any information to us, but if you choose not to, certain features of the site (e.g. leaving blog comments, marketing communications) may not be available to you.

How We Protect Your Data

We implement and maintain reasonable administrative, technical, and physical security measures designed to protect your personal information from unauthorized access, alteration, disclosure, or destruction. Examples include:

Secure sockets layer (SSL / TLS) encryption for data in transit
Firewalls and intrusion detection systems
Access control measures (limiting access to data to only those personnel who need it)
Employee training and confidentiality agreements
Periodic review and testing of security practices

While we strive to use commercially acceptable means to protect your data, no method of transmission over the Internet or electronic storage is 100 % secure. We cannot guarantee absolute security.

Data Breach Procedures

In the event of a data breach (i.e. unauthorized access to or disclosure of personal data), we will:

Contain and assess the scope of the breach as soon as reasonably possible.
Notify affected individuals in a timely fashion, in accordance with applicable laws or regulations, unless doing so would impede a criminal investigation or otherwise pose a risk to public safety.
Report to regulatory authorities as required by law (e.g. state data breach notification laws) within the mandated timeframes.
Remediate (patch, strengthen, correct) the vulnerability that led to the breach.
Document the breach, our response actions, and lessons learned, to improve our security and prevent future incidents.

If you believe your data was compromised, please contact us immediately using the contact information above.

Third Parties From Whom We May Receive Data

Though we do not sell or share your data with third parties for marketing or other purposes, there are certain limited contexts in which we may receive information from third parties:

Comment / blog platforms — for example, when you comment on a blog post, the platform (or moderation tools) may provide us with the username, email, gravatar, or IP address.
Analytics / performance services — anonymous or pseudonymized data from services (e.g. web analytics) about your device, browser, session, or usage patterns may be provided to us to help us understand site performance and improve usability.
Server / hosting providers — technical logs, hosting infrastructure, backups, or security logs may be processed by third-party firms on our behalf.
Payment / financing providers — if you engage with financing or payment services through our site, minimal transaction or authorization data (e.g. confirmation, status) may be shared from those providers back to us to confirm appointments or payments.

In all such cases, we only request or accept what is strictly necessary, and we require that those parties protect any data they share with us in a manner consistent with this policy.

Automated Decision Making / Profiling

We currently do not use automated decision making or profiling based on user data in a way that has legal or similarly significant effects on individuals.

Any marketing or internal use of data is carried out by human analysis, segmentation, or simple heuristics (e.g. grouping by engagement history). We do not base treatment, eligibility, or automated decisions on profiling or algorithmic outcomes.

If, in the future, we adopt more advanced profiling or algorithms, we will update this policy and provide you with the rights to opt out, contest, or request human review, in compliance with applicable law.

Industry / Regulatory Disclosures & Special Considerations

Health / medical information: As a dental practice, in many cases we handle Protected Health Information (PHI) or other medical information about patients. To the extent any federal or state health privacy laws (for example HIPAA in the U.S.) apply, we comply with those requirements (confidentiality, minimum necessary, patient rights, etc.). This policy does not supersede required medical privacy notices.
Children’s privacy: Our services and website are intended for use by adults. We do not knowingly collect personal data from minors under the age of 13. If you believe we collected such data inadvertently, please contact us so we can delete it.
Data retention and deletion: We retain personal information only as long as needed for the purposes set out in this policy, or as required by law. When no longer needed, we securely delete or anonymize it.
Access, correction, and deletion rights: You have the right to access, correct, update, or delete your personal data, subject to legal exceptions. To do so, please contact us via the contact information above.
Changes to mandated disclosures: If a change in law requires us to share more data or alter our practices, we will update this privacy policy and notify users accordingly.

If you have any questions about this Privacy Policy or our Terms and Conditions, please reach out to us via the contact page on this site or our front desk phone number listed at the top of this and very page on this website. Your privacy is our #1 concern!

Thank you

– The Austin Dental Plus Team